Portfolio / Expertise / Resource Allocation
Resource Allocation
The right person, on the right work, on time. I allocate resources against the critical path — so bottlenecks are resolved before they become delays, across a $500K+ portfolio.
The Workflow — How I Approach It
Know the team’s true capacity
Track real availability — including time already committed to other work.
Map work to skills
Allocate by skill, not just availability — the right person matters more than a free person.
Protect the critical path
Put your best people on the sequence that drives the date — first.
Level the load
Smooth the demand so no one is overloaded while others idle.
Track utilization vs. commitment
Watch the gap between assigned and available — that gap is where risk lives.
Resolve conflicts early
Escalate resource conflicts while options still exist — not when delivery is on the line.
My Operating View — The 2 Cents
Availability isn’t capacity — a person assigned to three things is a person delivering one. My 2 cents: allocate to the critical path first, then fill. That ordering is the difference between a team that looks busy and a project that delivers.
What Worked & What Didn’t
What Worked
- Critical-path-first allocation — bottlenecks resolved before they stalled work.
- Visible utilization vs. commitment — overloading caught early.
What Didn’t
- Assigning by availability only — work went to free people, not right people.
- Overloading — three priorities became one delayed priority.